WHEREAS Article IV, Section 7 of the Corporate Bylaws empowers the Board of Directors to adopt Policies not in conflict with the Restated Articles of Incorporation (“Articles”) or the Corporate Bylaws (“Bylaws”).
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors (“Board” or “Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or “Corporation”) in an effort to maintain and carry out its fiduciary responsibility to its Members, adopts the following Board Policy (“BP” or “Policies”) on October 30, 2008.
NOW, THEREFORE, BE IT RESOLVED that to minimize inconsistencies, misunderstandings and misinterpretations inherent in verbal instructions, rules and regulations, the Board of Directors has established Board Policies in written form. Such Policies shall be titled, numbered and indexed for easy reference and use.
NOW, THEREFORE, BE IT RESOLVED that the Restated Articles of Incorporation and the Corporate Bylaws shall take precedence over Board Policies and that the following Board Policy on Incident Reports shall provide instruction, direction and guidelines regarding such and shall remain in effect until such time it is amended or removed.
Incident reports are used to report any and all incidents out of the ordinary operation of the recreational facilities at RCSC. Cardholders who fail to comply with the Cardholders and Guests Code of Conduct and RCSC Rules & Regulations may temporarily or permanently have their RCSC Cardholder privileges suspended and be denied use of all RCSC facilities, as determined by the Board of Directors.
Anyone can report a person or persons failing to comply with the Cardholders and Guests Code of Conduct and/or RCSC Rules & Regulations by completing an Incident Report, which can be obtained at any facility that is monitored by RCSC personnel. All Incident Reports remain confidential, unless or until a Board hearing is called, at which time the Incident Report is made available to the accused. The maker of the Incident Report may be asked to provide additional information in a Board hearing.
Initially all Incident Reports are sent to the Director of Human Resources to review cases of RCSC employee injury or incident. They are then distributed to the Corporate Office, where they are reviewed for insurance processing and/or RCSC Cardholder notifications.
RCSC Cardholders are notified via letter from the Assistant General Manager or Director of Golf regarding their first incident. RCSC Cardholders are asked to come to the Corporate Office to discuss the violation and complete an Incident Report describing their perception of the incident.
RCSC Cardholders are notified via letter from the General Manager regarding their second incident and asked to cease and desist immediately any actions that are contrary to the Cardholders and Guests Code of Conduct and/or RCSC Rules & Regulations. RCSC Cardholders are asked to contact the General Manager directly if they have any questions or comments regarding the incident.
Upon a third incident, RCSC Cardholders may be offered an opportunity to voluntarily agree to a sixty (60) day suspension of all RCSC Cardholder privileges, which includes denial of all RCSC facilities or they will be asked to appear at a Board Hearing. If the RCSC Cardholder is offered and accepts a voluntary agreement to a sixty (60) day suspension, a Consent Agreement, Form B:32 must be completed and submitted to the Corporate Office. This form can be obtained at the Corporate Office or Cardholder Services Office.